Front Office Manager

Job offer information

Organizing office procedures and day-to-day operations Managing contract and price negotiations with office vendors, service providers and office lease Liaising with facility management vendors, including maintenance, cleaning, catering and security services Ordering supplies and services, ensuring timely invoicing and payment Managing office G&A budget, ensuring accurate and timely reporting Assisting the IT department with the reception, delivery and maintenance of office equipment Assisting with the onboarding of new hires Addressing employees' queries regarding office management issues (e.g. stationery, hardware, travel arrangements, office spaces availability, and others) Providing general support to visitors Planning in-house or off-site activities such as celebrations and business conferences Helping to improve company procedures and day to day operations Partnering with the HR department to maintain and update office policies as required

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Employee requirements

Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an improvement mindset, striving for enhancing efficiency Experience as an Office manager, Front office manager or Administrative assistant Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel, MS Outlook in particular), familiarity with email scheduling tools (Email Scheduler, Boomerang)

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Language requirements

English - B1/B2